The Ontario Association of Dental Specialists (OADS) respects your privacy. We also strive to protect the confidentiality of any personal information you may give us. We would like you to know: (a) the circumstances under which we collect information, (b) the kind of information we collect, and (c) how we may use that information.
We will let you know specifically before we collect any of your personal information (details that can identify you as an individual, such as your name or address). We will explain what information is being collected and how it will be used. You have the right to decline to have this information collected or transferred.
We will only collect personal information you choose to provide
to us. We do not use techniques that collect personal information
about you without your knowledge.
You may provide us with information on-line, in a telephone
conversation, or through a completed printed form. The information
you provide will be securely stored either on a computer or
as part of a hard-copy filing system.
1. On the Internet
Currently, we do not collect anything from you on-line unless
you either request a change of data or post and advertisement
on our web site. We do not use cookies (small, encrypted text
files that contain information about you) to track your usage
of our site.
We may, from time to time, offer seminars, conferences and webcasts
and will accept registration on the Internet or by mail. In
that case, we will collect only such information as is required
to ensure that your confirmation is sent to you at the address
of your choosing. We will ask you for your name, mailing address,
phone number, e-mail address.
As part of the registration process, we may ask you if you would
like to receive information about our seminars or webcasts.
You are free to opt in or out. If you opt in, we would maintain
your contact information in a database solely used for that
purpose. This database would not be shared, given, sold or rented
to any other party under any circumstances. It would reside
on our computer, and may only be accessed by the OADS Webmaster
who has (a) been authorized to do so, and (b) has a password
issued by our IT department.
2. By Phone, mail or In Person
At this time, we do not collect anything from you for our own
account and therefore do not require credit card information.
In future, we may collect membership dues and take registration
by e-mail, phone, mail or in person. Registration information
would include name, address, telephone number and e-mail address,
along with payment information. Such data would be collected
only by our membership or special events department, and would
be maintained on a secure server not connected to the Internet.
This information would be used only to facilitate event registration
and administration. No data collected would be sold, rented,
or given to third parties.
All payments would be processed either through our credit/debit
card machine (our accounting department would retain copies
only for bank verification/reconciliation) or for cheques/money
orders/cash deposited directly to our bank. Once again, they
would be processed securely, and the account information would
only be entered into a secure computer or manual database.
OADS’ operating system may automatically record some general
information about your visit to our site, such as:
• The Internet domain for your Internet service provider,
such as 'company.com' or 'service.ca' and the IP address of
the computer accessing the website, such as 'ppp-55' or '123.123.123.123';
• The type of browser (such as 'Netscape version x' or
'Internet Explorer version x') you are using;
• The type of operating system you are using (such as
Macintosh, Unix, or Windows);
• The date and time you visit our site and the web pages
that you visit on our site, along with the address of the previous
website you were visiting, if you linked to us from another
website.
• We use this information for statistical analysis, to
help us make our site more useful to visitors. We may disclose
this non-personal information to third parties such as sponsors
or clients and/or use it for auditing purposes. This tracking
system does not record personal information about individuals
or link this information to any personal data collected.
• We may use 'cookies' that identify you as a return visitor.
A cookie is a piece of data that a website can send to your
browser, which may then store the cookie on your hard drive.
So, when you come back to visit us again, we can tailor information
to suit your individual preferences. The goal is to save you
time and provide you with a more meaningful visit and to measure
website activity. Cookies do not contain any personally identifying
information. Browsers such as Netscape allow you to disable
cookie collection if you wish, or inform you when a cookie is
being stored on your hard drive.
Currency of Data Collected
OADS may contact you requesting updates of data or dissemination
of news concerning OADS activities. This will normally be by
regular mail or an e-mail message directing you to the appropriate
website. We do not use third parties to collect this data on
our behalf, and you will never be directed to a third-party
website for this purpose. If you receive any communication the
authenticity of which is doubtful, please contact OADS immediately.
Privacy Officer
OADS has a Privacy Officer who may be contacted for any concerns,
clarifications or possible abuse of the privacy policy. Please
direct your communications to:
Chief Privacy Officer,
Ontario Association of Dental Specialists, Local (905) 886-7274
14 Alcaine Court, Fax: (905) 886-7009
Thornhill, Ontario, E-mail: privacy@OADS.org
L3T 2G7
